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Road Race Management 


Job Openings


Job Title: Race Operations Manager- Logistics

Posted 6/22/17

Organization: Sacramento Running Association

Position Overview

The Sacramento Running Association is currently seeking an enthusiastic candidate with a passion for
the endurance sports industry to fill an open Race Operations Manager- Logistics position. This position
must be comfortable working with and managing a diverse group including staff, vendors, contractors,
hourly labor, and volunteers. This is a full-time position with the heaviest workload occurring September
through mid-December; in out-of-season, non-event weeks, this position has a high degree of flexibility.
This position serves as a member of the Core SRA Team. Salary commensurate with qualifications and

Core Responsibilities
 Serve as the Logistics Director for:
o The California International Marathon (key dates: 11/27-12/5)
o Capital Cross Challenge (9/29-10/1)
o Run the Parkway (11/3-11/6)
o Super Sunday Run (2/2-2/5)
o SACTOWN Run (4/6-4/9)
o Gold Country Half (dates TBD, expected 6/8-6/11)
 Assist in race planning process for all events, with primary responsibilities to include:
o attending planning meetings
o producing accurate equipment load lists for all operational areas
o coordinating and serving as point of contact for vehicle rental vendor(s)
o radio, credential, and vehicle pass plan and distribution
o managing warehouse load-in and load-out
o assisting with race site build-out and breakdown
 Other occasional race planning duties to include:
o liaising with non-vehicle vendors
o assisting with advance public notification process
o producing or assisting in producing non-load list operational documents
o other duties as assigned
 Serve as primary point of contact to coordinate and receive shipments to the SRA warehouse
 Maintain accurate records of SRA inventory and keep equipment in working order
 Manage and execute procurement process for all Race Operations Equipment needs
 Maintain records of all SRA Race Operations Signage inventory
 Manage and execute procurement process for all SRA Race Operations Signage needs
 Under supervision of Director of Race Operations, administer SRA Hourly Operations Staff and
Labor program, including:
o Developing annual staff “pool” application process
o Recruiting for the staff “pool”
o With Race Director, developing a staffing plan for each event
o Recruiting and assigning from the staff “pool” for each individual event
o Tracking staff certifications and qualifications (e.g. drivers’ licenses, forklift
certifications, etc) and assuring all staff are appropriately qualified for assigned roles
o Liaising with Business Operations to assure accurate and timely payment of contract

SRA Operations Staff and Labor
 Manage and track SRA support of other community races, events, and organizations in the form
of equipment loans and giveaways of perishables
 Assist with staff recruiting and management, logistics, inventory management, and operations
for non-race SRA programs
 Other occasional duties as assigned

Qualifications and Skills
 Proficient in Microsoft Business Applications (Excel, Word, etc)
 Operational and logistical experience in managing public events, running events strongly
 Ability to effectively communicate to a diverse array of personnel including event staff,
volunteers, vendors and contractors, law enforcement, and emergency management
 Experience working both collaboratively within and as the leader of a team
 Forklift certification preferred, but not necessary
 Familiarity with basic generator maintenance preferred, but not necessary
 Ability to work under pressure and within tight timelines
 Ability to occasionally lift heavy weights (up to 50 pounds)
 Ability to work evenings, weekends, and long hours as needed, primarily surrounding SRA events




Posted 6/21/17

About is a market place for race organizers who wish to reach new participants and utilize the latest digital tools, and athletes who want to discover new challenges and buy tickets for upcoming events.
We offer event organizers two opportunities:

  • Firstly, access to an international market place where we promote and sell race tickets on top of the organizers current registration application. A success based commission of 20% is used.
  • Secondly, we offer RACE OFFICE, a state-of-art race event management application in the cloud.
    All RACE OFFICE customers get access to the market place at no extra cost.

The headquarter is situated in Stockholm, Sweden, but the team is spread out in four countries, including smaller offices in Jamaica, Portugal and the Netherlands.
About the role is seeking an Independent Sales Representative to cover North America. The Sales Rep. will act as an independent agent who will primarily promote and sell the RACE OFFICE application.
Please note, the Sales Rep. opportunity is 100% commission plan, but sales-related expenses may be covered.
Key responsibilities

  • Account development including contact research, qualification of leads, contacting various race organizers (cold calling), following up on hot leads and post-sales administration.
  • Build sales pipeline to achieve sales goals.
  • Plan the sales work in a structured manner with clear actions and targets.
  • Utilize our CRM system Hubspot to manage and report on sales pipeline.

Position Requirements:

  • An established personal network within the race event industry in North America.
  • Solid sales experience with a proven track record of success in all aspects of the sales process.
  • Strong relationship building skills
  • Comfortable in speaking with high level decision makers
  • Customer service focused

Required personality

  • You are hardworking, persistent, and dependable
  • You are positive with a “can do” attitude
  • You embrace new technology to enhance business efficiency and customer experience
  • You enjoy working in an international team

Do you want to be part of our accelerating business? Send a personal letter and your CV to our
CEO Charlotte Melchert or call +46 70 380 42 67



Course Director

Posted June 15, 2017

Job Title: Senior Manager, Course Operations
reports to the Senior Director, Operations
Job Description & Responsibilities
updated May 2017

To apply for this position, send resume and cover letter to:
Carly Caulfield
Senior Director, Operations
Phone interviews will begin on June 21st.

The Houston Marathon Committee, Inc. (HMC) hosts the city’s largest single‐day sporting event—an
annual multi‐race running event (marathon, half and 5K). The HMC is a 501(c)4 nonprofit organization
with a volunteer board of directors, 12‐ 14 full‐time staff members, and a group of more than 150
committee members who make race day possible.

The Course Director position is a “Senior Manager” level position within the HMC staff structure.
Salary: Commensurate with experience and includes comprehensive benefits plan
Commitment: Full‐time
Working Hours: 40 hours per week plus evening and weekend events throughout the year

Course Operations
 Serve as the on‐staff Course Director, working closely with the volunteer Course Committee to
manage all course planning, logistics and execution
 Supervise and lead the volunteer Course Committee, including Sector Captains, Refueling
Station Captains, Medical Captains, etc.
 Assist relevant committee members with detailed planning for their area. Ensure that
Committee members are communicating with each other as appropriate.
 Work with Sector Captains to integrate and align all sector personnel, including communications
with Houston Police Department (HPD), City of Houston Public Works (PWE), Medical, Refueling
Stations, etc.
 Schedule and lead all course meetings, including in‐person meetings and conference calls
 Work closely with HPD to determine road closures and officer requirements
 Determine and manage course barricade and coning needs
 Work with PWE and outside vendors to ensure proper coning and barricading of the course
 Schedule meetings and site visits with HPD, volunteers, committee members, vendors and City
partners as needed to ensure proper execution on race week
 Work with sponsor activation manager to ensure all required sponsor activations are integrated
into course planning and execution
Job Description Course Director May 2017
 Develop a robust plan for community outreach to residents, businesses, and churches along the
course, including Electronic Message Boards, door‐to‐door flyers, yard signage and inclusion in
relevant community newsletters
 Consult with Medical Director to determine medical locations and SAG processes
 Meet regularly with Refueling Station captains to determine logistics, supplies and volunteer
 Determine all Port‐a‐Can (PAC) placements throughout the course. Work with vendor to create
set‐up and strike schedules as needed
 Work with course teardown captain and third‐party vendors to schedule clothing pick‐up and
course clean‐up
 Design, plan, and execute various runner‐related course elements, including course
turnarounds, course splits, etc.
 Determine fencing and signage needs and work with vendors for placement and strike
 Work with photography partners to determine best on‐course locations
 Schedule post‐event meetings, including committee after action, warehouse clean‐up, vendor
after action, etc.
 Work with Hoopla manager for course entertainment planning and locations
 Schedule course measuring and certification with third party vendor
 Obtain all necessary permits, including city, county and state permits
 Create course maps, including both internal and external maps
 Oversee course vehicle needs and ordering

 Includes all above‐mentioned Course Director responsibilities
 Oversee the planning and execution process for the 5K event including oversight for integration
with non‐course committees
 Create all planning documents, including production schedules, CADs, punch lists, and maps
 Consult with committee and staff to ensure course integration with start and finish line
 Work with internal staff to determine logistics needs for registration, awards ceremony, gear
check, post‐race F&B, medal distribution, and other pre‐ and post‐race service areas
 Work with HMC staff and We are Houston RunFest manager to ensure necessary 5K elements
are ordered and accounted for in Discovery Green Park
 Consult with Medical Director to determine 5K medical needs

 Oversee all warehouse operations throughout the year
 Schedule routine services on an ongoing basis—pest control, repairs, etc.
 Work closely with staff and committee to manage deliveries and storage space
 Assist with Family Fun Run events held in April
 Assist with other tasks or duties as requested
 Assist with answering phones or other administrative tasks during peak customer service
Job Description Course Director May 2017

Annual Planning & Year‐Round Responsibilities
 Develop annual budget needs, maintain budget compliance throughout the year
 Conduct effective and efficient pre‐race planning for all areas of oversight, and collaborate with
relevant staff and committee members throughout the process
 Collect post‐race feedback from relevant staff, volunteers, vendors and contracts—compile
reports related to all areas of oversight
 Develop new methods or ideas related to best‐in‐class race operations, with the customer and
volunteer experience as the highest priority
 Set goals and create timelines for all areas of oversight annually, report on progress and issues
throughout the year
 Be aware of issues that pertain to the community, such as street closings, race timeline for
neighborhoods, parking, etc.

Daily Office Responsibilities
 Support colleagues in a respectful and thoughtful manner, assist whenever the need arises
 Assist staff, committee members, and sponsors with issues pertinent to this job description, as
 Work with committee members as needed and within reasonable parameters to aid them in
carrying out their duties, including logistics and direction
 Be accountable for time and location during working hours
 Answer phone calls, emails, etc. in a timely and professional manner
 Maintain a clean and efficient working environment, including common areas

 Minimum 3 to 5 years’ experience in a leadership role
 Running experience is a plus, but not required
 Excellent written and verbal communications
 Familiar with Microsoft Office, including Outlook, Word, Excel and PowerPoint
 Ability to learn new event management software platforms
 Leadership through knowledge, commitment and communication
 Committed to excellence and customer service
 Problem‐solver, cool under pressure
 Develop relationships with both internal and external stakeholders
 Able to build consensus and negotiate agreement with stakeholders
 Passionate about learning and innovating
 Detail‐oriented and organized
 Self‐motivated and goal‐oriented
 Ability to work nights and weekends as needed, particularly during peak season of October
through February. You will meet with volunteers both before and after the race, and these
meetings are typically held in the evenings. We also have some evening organizational events,
such as the Hall of Fame or Sponsor Appreciation dinners. We occasionally host weekend
events, such as committee‐wide meetings or work days at our warehouse.



IRONMAN Official Merchandise Store Staff Needed

Posted May 4, 2017

Event: IRONMAN 70.3 Eagleman
Position Title: Temporary Retail Associate
Main Location: Sailwinds Park 200 Byrne St. Cambridge, MD 21613
Race Day Location: Great Marsh Park Somerset Ave. Cambridge, MD 21613
Main Functions
Work at the official IRONMAN merchandise store assisting customers, athletes, family, and fans in a fast paced retail environment.
Duties (Include but Not Limited To)
 Understanding the IRONMAN Merchandise mission and policies
 Assisting Merchandise Event Coordinator and Operations in the execution of store setup and breakdown
 Stocking the sales floor and general store maintenance
 Greeting customers and assisting them with their various needs and questions
 Maintaining visual presentation of the store by sizing, folding and completing other tasks
 Assisting customers in fitting rooms
 Processing monetary transactions at the cash register
Working Conditions
 The following are the shifts that are being hired for: 

Tuesday, June 6th: 10am – 6pm (SETUP) 

Wednesday, June 7th: 9am – 5pm (SETUP) 

Thursday, June 8th : 10am – 6pm (SETUP) 

Thursday, June 8th : 6pm – 6:30pm (MANDATORY MEETING) 

Friday, June 9th : 1:30pm – 7:30pm 

Saturday, June 10th : 8:30am – 9:00pm 

Sunday, June 11th : 6:30am – 5pm (RACE DAY)

 All staff must submit required tax forms and proof of identification prior to work shifts.
 This is an active work environment. Employees will be expected to bend and reach, lift heavy boxes, and withstand being on their feet all day.
 Temporary staff is hired on a temporary at will basis at a wage rate of $12.00 an hour. You will be mailed a check for your hours worked by July 15th.
 Appropriate breaks and lunches will be given depending upon the length of the shift.
Employment Requirements
 Outgoing and friendly
 Hard working with the ability to take direction from management
 Appreciation for any and all aspects of the sport of triathlon
 1-2 years retail experience is preferred
About World Triathlon Corporation
World Triathlon Corporation is the owner and organizer of IRONMAN, IRONMAN 70.3 and 5i50 branded-events. A Florida based company recognized for athletic excellence, performance, and quality products.